Managing your timesheets manually is more than a chore. It’s a liability. From chasing missing hours to correcting payroll errors, manual tracking will only introduce friction and room for costly mistakes.
Agencies frequently face issues such as:
- Late or inaccurate timesheet submissions
- Delays in payroll processing
- Invoice mismatches and cash flow disruption
Timesheet software for recruitment agencies resolves these issues by offering a streamlined, transparent process. By reducing human error and introducing intelligent workflows, recruiters can:
- Process approvals faster
- Improve cash flow
- Maintain your strong relationships with both clients and contractors
Features to Look for in Timesheet Software
When you select a timesheet software, look for features that directly support productivity, compliance, and ease of use. These elements should include:
- Intuitive User Interface: Simple navigation is essential for quick adoption by consultants, contractors, and clients alike.
- Automated Reminders & Approval Flows: Reduce admin follow-ups with built-in timesheet chasers and approval routing.
- Integration with Payroll & Invoicing Systems: Ensure seamless data flow across finance and payroll functions.
- Real-Time Reporting: Enables you to check into your performance, margins, and payment statuses across your agency.
Top Timesheet Software Options in the UK
Primo Time is a comprehensive back-office solution designed specifically for recruitment agencies operating in the UK. Built with the complexities of contract recruitment in mind, Primo Time consolidates a wide range of functions into a single, easy-to-use platform that:
- Helps agencies save time
- Reduce admin
- Boost operational efficiency
Primo Time includes a fully integrated Pay & Bill system, which supports accurate and automated payroll, invoicing, and financial reporting. The platform accommodates the unique needs of recruitment workflows, from contractor onboarding to client billing and margin analysis.
One of its standout strengths lies in its multi-portal design. Recruiters can manage activity via the Consultant Portal. Meanwhile, contractors can independently submit timesheets and view payment status through the Candidate Portal.
The Client Portal also allows hiring managers to approve timesheets and track placements with ease.
The Timesheet Chaser Tool automatically sends reminders to contractors to reduce late entries and keep payroll cycles on track.
Primo Time also supports flexible timesheet approval workflows, allowing either agency staff or clients to sign off on entries. For agencies working with limited company contractors, the system includes tools to catch missing or incorrect billing details before processing.
Altogether, Primo Time delivers a scalable, future-proof solution for agencies seeking to streamline their back office operations and maximise recruiter productivity.
How Primo Time Specifically Boosts Recruiter Productivity
Primo Time is designed to eliminate the friction that slows down recruitment operations. Its intelligent automation features save hours of administrative time each week by handling repetitive tasks such as:
- Timesheet chasing
- Approval routing
- Data exports
These features allow recruiters to focus more on placements and client engagement.
Our platform’s automated reminders and custom approval workflows ensure that timesheets are submitted and approved on time. This also significantly reduces payroll and billing delays. This not only accelerates payment cycles but also improves your cash flow stability.
Real-time margin tracking is another major advantage. Recruiters can view performance insights by consultant, client, or branch, helping you make strategic decisions and identify growth opportunities.
Finally, customisable invoicing options let agencies tailor invoice formats and delivery to meet client preferences. Primo Time ensures a smooth, accurate, and professional billing experience, including optional factoring integration.
These features make Primo Time more than a timesheet tool, but a comprehensive back-office ally.
How to Choose the Right Fit for Your Agency
Before selecting a timesheet solution, consider the following:
- Agency Size & Growth Trajectory: Ensure your software can scale with your business.
- Integration Needs: Look for compatibility with your existing CRM, payroll, and finance tools.
- User Experience: Is it easy for clients and contractors to use? A clunky system reduces adoption.
- UK-Based Compliance: Ensure the provider understands UK payroll regulations and contractor engagement models.
For most UK agencies, balancing local support with automation is key, and this is where platforms like Primo Time excel.
Conclusion
Timesheet software has become an essential asset for recruitment agencies looking to boost productivity, reduce errors, and improve cash flow. Your solution should align with your agency’s size, workflow, and compliance needs. This will empower your team to focus on growth, not admin.
Primo Time offers a customised, UK-centric platform that simplifies every step of the timesheet journey. From automated reminders to integrated payroll, it’s built to help recruiters do more, faster.
Streamline your agency’s productivity today. Click the link to claim your free licence. You can also fill in the contact details/form.